Book Review: The Formula for Building Great Volunteer Teams

DaleHudsonBook

This book has moved into the position of “Top 5 Must Have” books for Kids Ministry.  It is LOADED with information.

My friend Dale Hudson is the author of this amazing book.  This guy has tons of Kids Ministry Experience and really knows his stuff when it comes to kids, volunteers, recruiting, training and motivating.  His blog is loaded with resources and ideas on many different kids ministry related topics.  He has a humble spirit and an amazing servant’s heart.  I have visited the church many times where he was on staff as the Kids Ministry Director and my kids loved being in the kids program there.  He is an international conference speaker and trainer, and I have learned so much from this guy and his experience.  He is the author of several kids ministry books, and his most recent, The Formula for Building Great Volunteer Teams is one of my favourites.

Recruiting, training and motivating kids ministry volunteers is top priority when it comes to kids ministry.  The job is never complete.  New people come and go and we are always challenging our volunteers to go to a new level.  In his book, Dale talks about proven methods that work when it comes to recruiting volunteers.  He reminds us that people are drawn to vision, not desperation.  He walks us through a process to train volunteers, and to encourage them while they are serving so that they want to stay.  In this book, Dale gives practical ideas.  I like books that give you a how-to formula, and this book does just that!

Here are some of my favourite quotes from his book:

“The journey of ___ volunteers begins with one ask.”

“As a leader, your role is to be a coach to your volunteers.  As their coach, you are to develop them, bring out the best in them, empower them and release them to do ministry.”

“Invite to the WHY over the WHAT”

“How long people serve is in direct correlation to the depth of the relationships that they form with the people they serve with.”

“Encourage is how you keep volunteers motivated and excited about serving.”

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I wrote notes, highlighted and flagged great stuff throughout this book!  I pull it off my shelf regularly and have made a to do list from the things that I have learned in this book that will help take kids ministry at our church to the next level.  It has given me ideas for recruiting, training and keeping volunteers.  I have ordered this book and given a copy to each of my kids ministry staff and volunteer leaders.

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Dale has written other books which include:

If Disney Ran Your Children’s Ministry

Turbocharged!: 100 Simple Secrets to Successful Children’s Ministry

Turbocharged!: 100 Simple Secrets to Successful Preschool Ministry

I am not being paid to endorse this book, so you know that it’s really good if I am not benefiting from telling you about it.  However, it will benefit you and your kids ministry if you order his book today!

 

 

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Kids with Special Needs Ministry – Recruiting Video

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Special Friends is the name of the ministry that we have at our church for a one-on-one buddy system for children with special needs.  This fall we have an increased number of children with special needs.  We want to do everything we can to help them learn in a way that works the best for them while they are in our Kids Program.  Their Special Friend connects with them & builds a relationship with them like no other volunteer in our Kids Ministry.  I love seeing the Special Friends Teams together!

We created a video to help raise awareness about our Special Friends Program at our church.  Hopefully people will realize the huge impact a Special Friend has on a child.  We are showing this video in our Sunday Morning service & then will share it on social media.  You can view the video we made here:

Whether you are creating a recruiting video for special needs or another ministry in your church, you should include the following:

  1.  Real people.  People want to hear about things that are actually happening in the lives of real people.  That’s why reality TV is so popular in our culture.
  2. Tell a story.  Tell about the challenges the person is facing & the impact the ministry is having on them.
  3. The difference.  Tell about the difference in their lives.  Without this ministry, this family’s life would be drastically different.
  4. Ask for help.  Once you tell the story, ask people to come and be a part of making a difference, so that more lives can be impacted.
  5. Next step.  Provide a way for people to respond.  A website, an email or a contact person.

With an Iphone and movie editing software, you can create a recruiting video that will tell the story of the ministry you want to highlight.

3 Weeks of Recruiting Ideas

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Sometimes when it comes to recruiting volunteers, you need to think outside the box.  Bulletin announcements & mass emails are just not working.

That’s when you do a BIG Recruiting Event.  Here are some things that we did to make our Recruiting Event Successful:

1.  Make your events BIG!  You need to do things that will catch people’s attention and get them to notice you.

2.  Be visual!  Make a display & use media, posters or stuff to show people what you need.

3.  Show people that Kids Ministry is FUN!  Give them a taste of what you do in your program.

4.  Do more than one Sunday.  Don’t put all your eggs in one basket.  Families do not necessarily come to church every week so you need to have your BIG recruiting event take place over multiple Sundays.

5.  Be prepared with sign up sheets, applications & police check forms.  Get people’s contact info (email) so that you can connect with them.  Don’t leave it up to them to connect with you.  They probably won’t.

We did 3 Sundays and this is what we did:

Week 1: (yes, all of this happened during the Sunday morning)

  • Video Announcement on the big screens in the main auditorium during the service.
  • Bulletin announcement – casting vision about what a difference volunteers make in the lives of kids
  • Flyer in the bulletin
  • Kiosk in atrium in high traffic area for people to sign up
  • Person (Kids pastor or other highly invested leaders) at the kiosk to personally talk with people
  • sign up sheets  with 3 options to choose from (summer help, vbs help or help in the fall)
  • TV with power point presentation running.  These slides included volunteers in action & titles of positions where we needed help
  • Music.  It’s gotta be upbeat & fun.  We played the instrumental version of the LEGO movie.  Everything was awesome!
  • BUBBLE MACHINE (see picture below) – this definitely caught people’s attention and created an element of fun.  It attracted a crowd of kids who wanted to catch the bubbles & the adults had to walk through the tornado of bubbles on their way out after the service.

Week 2:

  • Kids wearing posterboards with signs.  (see picture below) 5 kids walked around places that were populated with people with sandwich board signs on their front & back.  Many people commented on how effective these were.
  • Power Puppet (we purchased this from Little Mountain Productions).  We only bring this out for special occasions and this was one of them.  The puppet basically said things like, “we need your help”  “sign up today to help with the kids”.  You can see a video of this in action here:  http://www.powerpuppets.com/
  • Kiosk in atrium in high traffic area for people to sign up
  • Person (Kids pastor or other highly invested leaders) at the kiosk to personally talk with people
  • sign up sheets  with 3 options to choose from (summer help, vbs help or help in the fall)

Week 3:

  • Kids wearing sandwich signs again.  Once again, very effective.
  • Dance Party – we had flashing colourful lights & a projector with Kids Worship DVDs.  I will admit this wasn’t as big of a WOW factor as we were hoping, as our atrium has a lot of windows and it was a beautiful sunny day.  Dance party lights & projectors work much better in a darker room.  FYI.  However, we played the DVD on a large screen TV, cranked the volume, and people noticed the great music so that helped to catch their attention.
  • Kiosk in atrium in high traffic area for people to sign up
  • Person (Kids pastor or other highly invested leaders) at the kiosk to personally talk with people
  • sign up sheets  with 3 options to choose from (summer help, vbs help or help in the fall)

Here are some pictures that we took of our Big Recruiting Event over 3 weeks

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